REQUEST FOR QUOTATION RFQ Nº UNFPA/TKM/RFQ/2023/01
UNFPA hereby solicits a quotation for the following service:
Event planning logistics to organize the pre-service training for volunteers, trainers and coordinators of volunteering program to engage boys and young men to promote gender equality, Ashgabat, February 20-24, 2023.
For specific objectives and scope of the Services, please refer to Section II – Service Requirements/Terms of Reference (ToR) below.
- About UNFPA
UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.
UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives.
II – Service Requirements/Terms of Reference (ToR) Objectives and scope of the Services
In 2022 the UNFPA CO developed participatory training programme for young men and boys attending sports schools in Ashgabat city, Mary and Lebap velayats on promoting gender equality, positive social norms, reproductive rights, anger management, shifting expectations of masculinities and preventing gender-based violence through male engagement in the promotion of gender equality and positive gender norms. Following that, the UNFPA CO started piloting the program in January 2023, involving trainers from sports school and CSOs to conduct trainings for young volunteers in 3 selected localities: Ashgabat, Turkmenabat and Mary cities. In this regard, the UNFPA CO will now conduct Pre-Service Training for 45 volunteers as well as trainers from pilot cities on engagement of men and volunteerism programme. During this training, the young volunteers as well as trainers will participate in training sessions, engage in interactive exercises on topics such as:
-
- Understanding gender;
- Engagement of men in gender equality;
- Gender roles and stereotypes;
- Volunteerism and active participation of youth;
Event will be held during 5 days from February 20 to February 24, 2023 in Ashgabat. In this regard, there is a need for services to arrange the logistics for the planned event that includes:
|
1 |
Transportation |
Arranging the purchase of economy class air tickets for 35 participants to arrive in Ashgabat: 17 participants from Mary velayat (Mary city); 18 participants from Lebap velayat (Turkmenabat city).
Itinerary for participants from Mary velayat: 19.02.2023 Mary-Ashgabat 24.02.2023 Ashgabat-Mary Flight departing after 4 p.m for both routes.
Itinerary for participants from Lebap velayat: 19.02.2023 Turkmenabat-Ashgabat 24.02.2023 Ashgabat-Turkmenabat Flight departing after 4 p.m for both routes. |
|
2 |
Transfer of participants from/to airport |
From Ashgabat Airport to accommodation point on arrival date (19.02.2023). Number of people to be transferred- 17 people arriving in Ashgabat from Mary and 18 people arriving in Ashgabat from Turkmenabat.
From accommodation point to Ashgabat Airport on departure date (24.02.2023). Number of people to be transferred- 17 people departing from Ashgabat to Mary and 18 people departing from Ashgabat to Turkmenabat.
Type of vehicle: Mini bus with capacity to fit 10-12 people. |
|
3 |
Accommodation |
15 standard double rooms (for 30 participants to be shared) and 5 standard single rooms (for 5 participants) at the 4* / 5* hotel in Ashgabat. Breakfast to be included. Check-in: 19.02.2023, check-out: 24.02.2023. |
|
4 |
Catering services |
Coffee breaks and lunches for 60 participants during 5-day event at the event venue:
In total, 10 coffee breaks and 5 lunches for 60 participants during 20.02.2023-24.02.2023 (2 coffee breaks and 1 lunch per day per participant) to be provided.
Dinners for 35 participants during their stay at the hotel in Ashgabat:
In total, 5 dinners for 35 participants to be provided during 19.02.2023- 23.02.2023 (1 dinner per day per participant).
Water at the venue during 20.02.2023-24.02.2023 to be provided.
In total, 60 bottles of water (0.5 L) for 60 participants per day to be provided at the event venue during 20.02.2023-24.02.2023. |
|
5 |
Rental of venue |
Furnished, technically-equipped conference hall (laptop, projector, speakers) to conduct the event on 20.02.2023- 24.02.2023. Capacity to fit 60 people. |
Questions
Questions or requests for further clarifications should be submitted in writing to the contact person below:
|
Name of contact person at UNFPA: |
Nyazik Ashirova |
|
Tel Nº: |
+99365637376 |
|
Email address of contact person: |